Time : 5:00 pm – 8:30 pm
Date : November 14, 2009
Place : 4468 Maybeck Ter., Fremont, CA 94536

Agenda

Attendees

Ko Kyaw Min Oo
Ko Zarni Tun
Ko Zarni Min Lwin
Ko Kyaw Kyaw Soe
Ko Nay Lin
Ko Wai Phyo
Ko Hpyo Wai Hpyo
Ko Nelson Than
Ma Carolyne
Ma Nant Nandi Kyaw Min
Holly Huynh
Ma Thinn Wit Yee
Ko Dave Maung
Ko Seng Aung
Ma Ah Chan
Ko Han Htun

Minutes

Ko Dave Maung who just graduated from SJSU introduced himself and participated in the meeting. (I didn’t catch his major.) Ko Seng Aung who is a 20- year-old youth with a Ka Chin ethnic background has just arrived in the US a couple of months ago, spelled out himself and started joining BYA. He loves to do engineering studies and hang out with us sibling-like manners, sadly is not eligible for now to toast drinks in special occasions. I am not encouraging him, but just want to let you know.

President of Tibetan’s Community invite BYA to volunteer their upcoming festival and we’re willing to do this. Ma Kalyar and Ma Myat Soe Mon were absent because they had to go and help Ma Su Wai on Spreckels Harp Festival in emergency notice. Probably, Ma Kalayar is making follow-ups with the actual date and time pretty soon. On 11.27.2009, there will be a concert that will be auditioned by Burmese well-known actress Academy winner Eindara Kyaw Zin and the host castings: the unbeatable artist Ko Za Yan Da, no-match playwright and director Ko Naing (His Mom’s Son), and the other performers. (For more details, please look forward to promotion email and flyer storms by Thomas or check frequently with http://burmese-community.blogspot.com/2009/11/eaindar-kyaw-zin-concert-moved-to-nov.html). Ko Zarni Tun made suggestions that it would be better to update upcoming event activity and meeting information onto BYA Google Group. Ko Hpyo Wai Hpyo replied there already exists a link on BYA blog spot or web page and will do more improvements for all our convenience. He also proposed BYA to volunteer and advocate Awareness Promotion and Conservation of Red Panda in Burma (Myanmar) campaign. The initial event on 12.5.2009 is canceled. Instead, they are planning to have a much bigger fun raising event in sometimes next year, combining forces with International Red Panda Day. The date for the event is still indeterminate.

BYA will be involving in Awareness Promotion and Conservation of Red Panda in Burma(Myanmar) campaign and may be at the Tibetan’s festival too. Some available members will be showing up as individual volunteers at the Project Help Burma event. Please check frequently with http://burmeseyouthassociation.blogspot.com

Some BYA members individually made contributions of $50.00 in sum to this event. Ko Zarni Min Lwin and Ko Nay Lin explained about how the funds will be handled and who are acting as coordinators, trustees, and etc. There is a deceiving reputation that BYA is in the leading role in staging the event due to naive misinforming done by one of us. Ko Kyaw Kyaw Soe as a BYA representative is emailing to some individuals or groups concerned to make clear of the misconception. There was an unanimous vote for that every member will have to have consensus of majority in order to communicate or do outreach. In addition, all the public communications will be responsible solely to Ko Kyaw Kyaw Soe and Ma Myat Soe Mon who are assigned as the BYA reps.

Ma Nant Nandi Kyaw Min pointed out that we would have validated meeting attending manners, qualifications and responsibilities, and so forth to stand as a good standing or active member regarding with Sec 4.02 , 4.03 and 7.02. We all agree to make amendments afterward. There was also a debate about the authority, capacity and responsibility of Board of Directors and Executive (EC) Officers and whether to merge these two into one body as Board of Directors and Executive Officers (BODEO). The capacity remains as 11 due to lack of resources. Ko Zarni Tun also commented that the required vote should be 75% that of BODEO and 90% that of voting members to win an approval in decision-making race. We also corrected some typos and wrong phrases. We approved that the regular agenda should be the finance update and the policies and guidelines update. Ko Kyaw Min Oo is sending the final by-laws which we approved at 22:00 of November 14, 2009 in accordance with the unanimous vote of attendees.

We accepted applications by new members and we will form an interim committee for confidential nomination process. This committee will take care of vote counts via email, mail or phone calls.

The above mentioned committee with some member reinforcement will become an adhoc committee called the election committee. As for election process, Ma Nant Nandi Kyaw Min will be in-charge of the election committee as she will not be running for any position and she will request other election committee members as needed. Now, anyone can start sending names of the nominees with a maximum number of 11 for BODEO positions to byaelection2009@gmail.com subscribed by election committee. Ma Nant Nandi Kyaw Min will send detailed election information later. The elected president, vice presidents and executive officers are automatically eligible to be in BODEO.

Ko Wai Phyo and Ko Kyaw Min Oo declared that recently we have accepted the contribution of $500.00 made by Asian Art Museum Authorized Personnel. There will be $500.00 of expenditure for 501(c)3 filing fees.

Adjournment

Meeting was adjourned at 11:00 pm.